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Complaint Procedures

Complaint Procedures

Complaint-handling process for Old Republic Insurance Company of Canada

Step 1: Contact Us

If you are not satisfied with our level of service, or the outcome of your claim, please contact the employee or representative who served you. The employee’s contact information can be found on the documents you received.

Prior to contacting us, gather the following:

  • All of the relevant documents;
  • The name(s) of the employee(s) involved;
  • The reason for your dissatisfaction;
  • The questions you would like to ask; and
  • The case you would like to present and the solution you are seeking.

Decide how you will contact us.

  • By telephone
    • If you choose to contact the employee or representative by phone, we ask that you call us to set up an appointment. This will allow the employee to review your file and set aside the necessary time.
  •  In writing
    • If you choose to write to us, be sure to include a detailed explanation of your complaint and photocopies of your documents. Please do not send originals.

When communicating with the company, be sure to:

  1. State the reason for your complaint and ask questions or raise any concerns you may have;
  2. Take note of the name of the person you are speaking with, keep a record of your conversation and copies of all correspondence; and
  3. Allow adequate time for a response to your complaint; if the employee or representative does not provide you with a satisfactory outcome, request to speak with the manager in that department.

Step 2: Filing a formal complaint.

If you are not satisfied with the outcome of your complaint, you may address your complaint to the Complaints Officer/Ombudsman, Old Republic Insurance Company of Canada, Box 557, Hamilton ON L8N 3K9

E-mail: compliance@orican.com
Fax: 1-866-551-1702

When communicating with the Complaints Officer/Ombudsman:

  1. We ask that you make your complaint to us in writing. At the top of your letter write the word “Complaint”;
  2. Provide your contact information;
  3. Describe the reason for your complaint, the steps you have already taken, and the response you have received; and
  4. Present your case and describe your desired outcome.

The Complaints Officer/Ombudsman will conduct a review and ensure that the company’s decision and reasons are communicated to you in writing. The response will also notify you of your right to have your complaint reviewed by an independent third party.

Contact for independent dispute resolution service for Life & Health (Travel) insurance complaints:

If you wish to pursue the matter further, you may contact the OmbudService for Life & Health Insurance (OLHI) which deals with concerns about life and health insurance products and services that have not been resolved through the company’s dispute resolution system.

To learn more about the complaint services of the OLHI visit www.olhi.ca

Note: All correspondence should be sent to OLHI Toronto office.

OmbudService for Life & Health Insurance (OLHI)
20 Adelaide Street East, Suite 802, PO Box 29
Toronto ON M5C 2T6

Toronto 416-777-9002
Montreal 514-282-2088
Edmonton 780-643-6165
Toll Free Canada 1-888-295-8112
Toll Free Quebec 1-866-582-2088
Bell Relay Service (hearing impaired): 1-800-855-0511

Note: OLHI may take on your case if, after receiving our final response, you would like to pursue the matter further, or if you have not received our final response in 90 days.

Contact for independent dispute resolution service for Property and Casualty insurance complaints:

If you wish to pursue the matter further, you may contact the General Insurance OmbudService (GIO), which helps resolve differences between insurance companies and their customers, for home, automobile and business insurance issues in Canada. GIO is an independent dispute resolution service and there is no charge for their services. The GIO will determine if your issue falls within their mandate.

You can access GIO by phone, mail, e-mail, fax or through their website.

Our Ombudsman’s Office will work with the GIO and all applicable provincial and federal regulators in order to resolve the issue as effectively as possible. The GIO does not provide any type of compensation and its services are non-binding.

You may reach the General Insurance OmbudService (GIO) at:

General Insurance OmbudService
2727 Courtice Road, P.O. Box 98009
Courtice, ON L1E 3A0
Fax: 416-299-4261
*If mailing please use Priority Post rather than FedEx, Purolator or other courier services.

Regulatory bodies and other resources

There are a number of resources available to consumers. Depending on the nature of your complaint you may wish to contact government regulators at the provincial or federal level.

Financial Services Regulatory Authority of Ontario (FSRA) – ONTARIO

The Financial Services Regulatory Authority of Ontario (FSRA) is an independent regulatory agency created to improve consumer protections in Ontario.  FSRA was established to replace the Financial Services Commission of Ontario (FSCO) and the Deposit Insurance Corporation of Ontario (DICO). The agency is flexible, self-funded and designed to respond rapidly to an evolving commercial and consumer environment.

Ontario residents wishing to involve the FSRA with a complaint need to complete an online form, which is found here: https://www.fsrao.ca/consumers/ask-question-file-complaint-or-report-fraud

Financial Services Regulatory Authority of Ontario
5160 Yonge Street, 16th Floor
Toronto, Ontario M2N 6L9

Website: https://www.fsrao.ca/
Email: contactcentre@fsrao.ca
Telephone: 416-250-7250
Toll-free: 1-800-668-0128

Autorité des marches financiers

The Autorité des marchés financiers (AMF) is the body mandated by the Québec government to regulate Québec’s financial markets and assist consumers of financial products and services.

If you are not satisfied with our company position and the outcome of the OLHI review, and wish to pursue the matter further, you may choose to have your complaint file transferred to The Autorité des marches financiers (AMF). You can contact the AMF, by calling toll free, 1-877-525-0337 on their website at www.lautorite.qc.ca, by e-mail to: information@lautorite.qc.ca or in writing to:
Autorité des marches financiers
Place de la cité, Tour Cominar
2640 boulevard Laurier, 3e étage
Sainte-Foy, Québec G1V 5C1

Financial Consumer Agency of Canada (FCAC)

The Financial Consumer Agency of Canada (FCAC) supervises federally regulated financial institutions. For example, financial institutions are required by law to provide consumers with information about complaint-handling procedures.

Concerns about our complaint-handling procedure or a specific consumer provision, can be directed to the FCAC, toll-free, 1-866-461-3222, on their website at www.fcac-acfc.gc.ca or in writing to:

Financial Consumer Agency of Canada
427 Laurier Avenue West, 6th Floor
Ottawa, Ontario K1R 1B9